Club Documents

Code of Conduct and Discplinary Procedure

Harpenden Hockey Club expect all players to abide by the following Code of Conduct and Disciplinary Procedure guidelines whenever representing the club.

  • Code of Conduct and Disciplinary Procedure.pdf

Player's Code of Conduct

General Code of Conduct that you should be aware off, please refer to full guidelines above.

  • Learn and play by the Rules of Hockey.
  • Play for fun and enjoyment – not just to please your parents and / or coach.
  • Win with modesty and lose with dignity.
  • Recognise and applaud all good play.
  • Respect all coaches, team mates, officials and opponents.
  • Arrive for all training and matches in good time.
  • Always warm up and cool down properly.
  • Always wear clothing suitable for the expected conditions.
  • Always bring adequate protective equipment to every training session or match (shin guards as a minimum, but a mouthguard and padded glove are recommended).
  • Inform the coach of any injury or illness as soon as possible.
  • Inform the coach if you will be arriving late or need to leave early.
  • Inform the coach in good time if you are unavailable for any match.
  • Do not smoke, consume alcohol or take drugs of any kind on club premises or whilst representing the club in any way.

Parent's Code of Conduct

In the spirit of fair play and competitiveness we request that all parents, carers and spectators:

  • Encourage their children to learn and play by the rules of hockey.
  • Respect the opinion and decisions of officials, coaches and managers.
  • Encourage, instead of force, their children to play.
  • Discourage unfair play and arguing with officials or other players.
  • Praise your child’s efforts whether they win or lose.
  • Get to know you child’s coach and / or manager.
  • Set a good example by recognising and applauding all good play.
  • Use proper language at all times.
  • Do not coach from the sidelines.
  • Never punish, ridicule or belittle a child for losing or making mistakes.

Club Rules and Policies Documents

Guidance Documents

Safeguarding and protecting young people at our club

England Hockey believes that all young people have the right to be safe and enjoy their involvement in hockey and is committed to promoting the welfare of all young people in our sport to protect them from harm. In this instance, a young person is defined as anyone under the age of 18.

England Hockey’s safeguarding young people policy is named SafeD.

All young people have the right to be safe and enjoy hockey. Learn about promoting the welfare of all young people in our sport to protect them from harm SafeD Policy.

This policy covers the commitments of those who adopt the policy, how to recognise poor practice and abuse, how to report safeguarding and welfare concerns, useful contacts and provides links to templates and further guidance.

All hockey clubs, associations and individuals are bound to this policy, regardless of their role or whether they have links to young people.

Harpenden Hockey Club also adopts and uses the Respect Code of Conduct and expects all its members, parents, young people, coaches, captains and officials to be aware of it and abide by it.

Our Welfare Officer

Safeguarding reporting procedure

All adults who are working or volunteering at Harpenden Hockey Club have a duty of care to remain vigilant and report any suspicions of poor practice or abuse of a child.

It is NOT their responsibility to decide whether an abuse has taken place, but it IS their responsibility to report any concerns they do have to the Welfare Officer.

This can be done verbally or written, and anyone can discuss concerns even if they are unsure as to whether it is worth reporting as the Welfare Officer may have more information or details about that child that others are not aware of.

All captains, coaches, volunteers and anyone working alongside our junior players will have the appropriate safeguarding training and they will also be aware of the following England Hockey Documents:

Injury Reporting all and for Under 18s

England Hockey is strongly committed to ensuring the safety and integrity of hockey and all those who participate in the sport. To ensure the continued safety of all members, England Hockey require data of injuries sustained across the sport so that trends can be identified and reported to both England Hockey’s Board and the International Hockey Federation (FIH). It is imperative that England Hockey collects this data in order to influence rules changes and improve the safety of the sport (refer to the Injury Reporting Policy below).

All injuries and accidents involving under 18s will be reported to the child’s parents by the Lead Coach or Captain as soon as possible.

Injuries and accidents that require more attention than an ice pack or plaster will be recorded on an accident form, this will be retained in the folder in the clubhouse office and the Welfare Officer made aware.

  • Incident Accident Reporting Form.pdf

This includes any injury requiring the attention of a First Aider or Medical Staff, a hospital visit or subsequent visit to the GP and should include all head injuries.

As per England Hockey guidance, these injuries should also be reported to them via the online reporting form:

Concussion Policy

Please find below the England Hockey concussion policy last updated 2018 and reviewed every four years. First is a short summary, followed by the 12 page original document. Please take particular note of the 'Diagnosis and assessment of concussion' and 'Management of Concussion' sections in the detailed document in order to be able to spot concussion symptoms and know what to do in case of concussion. Harpenden Hockey Club will adhere to follow the England Hockey concussion guidelines.

  • England Hockey Concussion Policy.pdf
  • Concussion guidelines for Parents and Coaches Hockey 2019.pdf

Coaches Guidelines


  • Child Protection Incident Report Form.pdf
  • HHC Incident Accident Report Form.pdf
  • Risk Assessment Form.pdf
  • Volunteer Agreement Form.pdf

Game Management System (GMS) from England

All adult members who play in East League fixtures MUST be registered to our club in GMS.

If you are arriving from another club, you need written approval from the club your are leaving (to confirm they agree and you don't have any fees outstanding etc)

If leaving our club you will need to request approval from our Membership secretary.

  • Team Admins (Captain or delegate) can see opposition contact details in GMS to confirm the fixture time/location and teas).
  • Team Admins must create a Teamsheet in GMS before the fixture.
  • Team Admins must enter the result in GMS by 2000hrs on the day of the fixture. (NB Home AND Away teams enter result).
  • Team admins must enter the details in GMS by 2000hrs on the day AFTER the fixture (including goalscorers, cards etc.).

The document below provides a step-by-step guide for Captains.

  • How to Submit Results & do Teamsheets v2.pdf

East Hockey League Documents

The following documents were copied from the East League website in Aug 2023. Check the East League website for the latest version.

  • Standard Adult League Regulations 2023-2024 - Final 09082023.pdf

Our Partners

East Hockey
England Hockey
Plough and Harrow
East Hockey
England Hockey
Plough and Harrow
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